OHM 2013 preparation meeting 2
Organisation and planning of the Belgian village on Ohm2013
From 2013/01/25 08:00:00 PM to 2013/01/25 11:00:00 PM
Presenters (1):
Yashiko
Type:
Meeting
Category:
Fun
Location:
Den Bunker Herrystraat 22, Deurne, Belgium
Cost:
0 euro

Contents 1 Agenda points 1.1 Who's joining 1.2 Theme 1.3 Infrastructure 1.4 Transportation 1.5 Budget 1.6 Field day 1.7 Meeting notes

Agenda points

Who's joining

Theme

• suggestion: OHM SWEET OHM
  • visually translated into a geeky grandma livingroom: think doilys, embroidery with LED or sound, furniture from Kringloop shops, kitsch, cheap ikea.
  • Look through your basements and attics for old crapy stuff. The kitschyer the better.
  • Old stuff we can hack and break down.
• What does everyone think about this theme?
• Any other suggestions?
• Can we agree on this and start building?

Infrastructure

• Tents
  • How many tents do we need?
  • What sizes of tents do we require? How many people are gonna use the tents (wild guess)
  • What are we going to use them for?: lounge, workspace, hangout,...
  • Can we rent a tent with a wooden floor
  • Is there news from OHM2013 if we can rent tents from/with them? contact Terrain/ Security team about this.
  • Do we have an alternative option if OHM2013 can't provide tents: nooitmeerhaast.nl (contact through Daan)

• Outside the tents
  • How big does our area need to be?
  • What do we wanna do with it: BBQ-spot, Garden, Seating area, Smoking spot,..

Transportation

• How do we get our stuff at OHM.
  • Renting a big van.
  • Who's driving it
  • Can we do this in one day?
    • I don't mind driving a rented van (driver license B) up and down, I can clear my calendar the days before OHM. - Warddr 20:46, 19 January 2013 (CET)

Budget

• How much does every space want to pay for this project?
• Can we get funding for this in any other way?

Field day

March 9, 2013

• who's going?

Meeting notes

Join note taking during the meeting: http://piratepad.be/p/VoidWarranties

• Job is out for this one
  • We should get the necesary information from him
• Who is participating?
  • participating mean going to ohm and hanging out in our village, AND helping out with the preparation and on site
  • VW
    • Kristel
    • Quentin
    • Ward
    • Koen
    • Ivo +3
    • (Yvan might be comming too)
  • HSBxL
    • Askarel
  • Hasselt
    • Kevin
    • WouterVDN
    • Joris
  • Outside the spaces 
  • deepak
  • (Jan de Coster)
  • We don't have any participators from whitespace (yet)
  • We need to know how many people are going to participate ASAP. We need to know this before we can arrange tents, furniture, ...
    • We need to know by the end of february

• Tents
  • There will probably be an option to rent the tents from the organisation
    • If this is possible, we will participate
    • We need to be sure though
    • If we don't have confirmation tomorrow we will start looking for alternatives
      • We can possibly get a decent discount on a huge mongolian yourt through Kristel
  • We need a wooden floor to keep equipment dry
  • Ward and Askarel can fix us additional party tents for additional rooms

• Funding
  • We could make some money by organising feed the hackers or workshops
  • How much are the spaces willing to contribute?
  • The amount needed depends on the number of participants, and will be known at the end of februari

• Truck
  • Askarel is willing to drive the thing
  • It has to be a class B vehicle though
  • All the stuff that needs to go in the truck will have to be brought to VoidWarranties, where the truck will be loaded
  • There are two possibilities to rent the truck
    • rent it for the whole time (this saves on fuel)
    • rent the truck for two separate days (we'll spend more on fuel driving back and forth)
    • ([[1]]
    • Ward will seek out some preliminary information about pricings

• Everyone is to get there on their own with their luggage
  • a carpool page will be available on the wiki

• Decoration
  • Organize the decoration around a common theme
  • The theme will be 'Ohm sweet Ohm', bringing out that cosy, homely feeling we get when we visit our grandma
  • Kitch, retro, with a geeky twist
  • 42 garden gnomes

• Questions for a the organisation
  • rent tent
  • sell food / drinks
  • BBQ allowed
  • rent fridges